Update a My UIndy-linked Google Drive document

Many documents linked from My UIndy are stored in Google Drive. The best way to update those documents depends on the format of the document.

  • Google-native documents, like Google Sheets and Google Docs, can be edited directly and those updates will be shown immediately when a visitor clicks the link in My UIndy.
  • PDFs, Word Docs (.docx), and other non-Google-native formats, however, will need to be updated via Manage Versions to maintain their link to My UIndy.

Update a linked PDF, Word Doc, Excel Doc with Manage Versions

  1. On your computer, navigate to drive.google.com.
  2. Click on the file you want to replace. Alternately, you can right-click the document you want to replace and skip to step 4.
  3. At the far right, click More actions (three vertical dots).
  1. Click File information.
  2. Under the drop-down menu select Manage versions.
  1. Click the Upload New Version button.
  1. Navigate to the PDF/Word/Excel document you would like to replace from your computer or mounted Google Drive and click Open.

If you'd like to double-check the link from My UIndy, navigate to the page it's linked from and click the pre-existing link. Your updated document will now be what's displayed without having to modify the My UIndy page.

Older versions of your PDF may be deleted after 30 days or after 100 versions are stored. To avoid deletion, open the context menu on the file version and select Keep forever. Versions are displayed in order they were uploaded to Drive.